How to submit material for the website
These are notes on how material for the WAS website should be presented to make uploading straightforward.
Documents intended for Downloading
These are typically newsletters, project plans, reports etc. The best format for documents that are to be read and not altered is the widely used open standard Portable Document Format (.pdf). It is intended to appear the same whichever computer it is viewed on, or if it is printed. Most word processing software (MS Word, Open Office, Apple Pages, etc.) will allow documents to be saved in this format. If you are producing a document for distribution in this way, create the document and save it as you normally would (to preserve an editable version). Then save it again as .pdf. This is the version that you should send to the web team.
Material to be Included on Web Pages
The formatting and layout of web pages will vary depending on the browser (Google Chrome, Mozilla Firefox, MS Internet Explorer, etc.) the browser’s settings, and screen it is being viewed on (laptop, mobile phone, etc.). Thus, precise formatting in a word processor (alignment of text and images, etc.) will not necessarily be preserved when it is turned into a web page. What will be preserved is any organisation of the material into sections and subsections. To make this easiest to transfer, it is helpful if section-headings are formatted as such: E.g. use the appropriate heading format in the selector on the MS Word Home tab. Photos and diagrams should be placed in their appropriate places in the text, but don’t worry about formatting them as this will be done when placed on the web page.
The final version to be sent to the web team should be saved as a MS Word document (.docx), (hyper-text mark-up language (.html) or OpenDocument (.odt). This is particularly important if you are working on an Apple computer as the team use MS Windows machines and the Apple Pages format is not compatible.
The final version to be sent to the web team should be saved as a MS Word document (.docx), (hyper-text mark-up language (.html) or OpenDocument (.odt). This is particularly important if you are working on an Apple computer as the team use MS Windows machines and the Apple Pages format is not compatible.